Boost Your Business with a Skilled Real Estate Virtual Assistant
Are you struggling to keep up with the endless tasks of running a successful real estate business? From handling paperwork to marketing listings, managing client communications, and coordinating transactions, the workload can be overwhelming. Get Ninja offers the best real estate virtual assistant services designed specifically for realtors, brokers, and investors. Our reliable real estate virtual assistants follow proven Standard Operating Procedures (SOPs) to ensure consistency, efficiency, and top-tier support. With our Real Estate Virtual Assistance, you can streamline your operations, stay organized, and focus on closing more deals.
Generate More Leads with Get Ninja's Real Estate Virtual Assistant
Real estate is about building relationships, not just managing paperwork. To stay ahead, you need to focus on lead generation, property listings, closing deals, and nurturing client connections. Get Ninja has been a trusted provider of Real Estate Virtual Assistant Services, helping agents, brokers, and investors maximize their productivity and grow their businesses.
Administrative Tasks
Stay organized with document management, scheduling, and client communication.
Inside Sales + Prospecting
Identify and engage potential buyers and sellers to boost conversions.
Lead Generation + Follow-up
Capture, nurture, and convert leads into long-term clients.
Transaction Coordination
Ensure smooth real estate transactions by managing contracts and deadlines.
What a Real Estate VA can do for you
A reliable real estate virtual assistant can handle time-consuming tasks that keep you from focusing on closing deals and growing your business. From managing listings, handling paperwork, and coordinating transactions to lead generation, marketing, and client follow-ups, a skilled VA streamlines your operations. By following well-documented Standard Operating Procedures (SOPs), they ensure consistency and accuracy across every task. With expertise in real estate tools like SkySlope, TREBB, Canva, and ChatGPT, these virtual assistants deliver efficiency, organization, and seamless communication—so you can focus on what truly matters: building relationships and increasing sales.
Our Real Estate Assistant Are Using More Than These Tools
SkySlope: A transaction management platform that helps real estate professionals track and manage paperwork, contracts, and compliance documents digitally.
TREBB (Toronto Regional Real Estate Board): One of the largest real estate boards in North America, TREBB provides MLS® (Multiple Listing Service) access, market insights, and professional tools for realtors operating in the Greater Toronto Area.
ChatGPT: An advanced AI-powered chatbot and content generation tool that assists real estate professionals with automated responses, personalized client interactions, and marketing content creation.
Canva: A user-friendly graphic design tool that allows real estate professionals to create high-quality marketing materials, including social media posts, property flyers, brochures, and presentations.
Get started
Hire a Real Estate Virtual Assistant for your Real Estate business today
Book a personalized strategy session
Co-create your success plan
Get indispensable talent & resources
Testimonial
Stealthy Support, Loud Praise – Client Success Stories
"Get Ninja has completely streamlined my business as a contractor. They handle scheduling, client follow-ups, and other admin tasks, allowing me to focus on my projects. Their service is reliable, efficient, and has made my work so much easier."
Contractor - Inspired to Build
"Get Ninja has been a lifesaver for my tattoo studio. They manage all our bookings, client inquiries, and even keep our social media active and engaging. I can now focus on my art while they handle the rest!"
Owner - Clieque Tatoo
"Get Ninja has made a huge difference in my real estate business. From managing my listings to scheduling showings and preparing reports, they take care of it all. Their support has helped me close more deals and regain valuable time!"
Real Estate Agent - Re/Max
"At 3 Magazine, we've been using Get Ninja for Virtual Assistant support, and our experience has been highly positive. This team has done an excellent job matching us with a VA who aligns with our specific needs, whether it's research, project support. or internal coordination. The level of responsiveness and efficiency has been impressive, making our workflows smoother and more effective."
3 Magazine
Working with Get Ninja has genuinely streamlined our operations. Our VA has become an integral part of our team — proactive, dependable, and always professional. The support we’ve received has allowed me to offload time-consuming tasks and focus more on strategy and growth. I wouldn’t hesitate to recommend your services to other business owners looking for reliable virtual support.
Business Operations Manager of South East Ventilation
A Real Estate Virtual Assistant (VA) can take care of various administrative, marketing, and sales-related tasks, including:
Managing listings on MLS platforms like TREBB, Zillow, and Realtor.com
Handling transaction coordination and paperwork using SkySlope
Generating and following up with leads to nurture potential clients
Creating engaging marketing materials using Canva
Scheduling appointments, managing emails, and organizing calendars
Conducting market research and preparing property reports
A Real Estate VA helps capture and convert leads by:
Researching potential buyers, sellers, and investors
Organizing leads in CRM systems like HubSpot, Zoho, or Salesforce
Making cold calls and warm follow-ups to nurture client relationships
Sending personalized emails and newsletters to stay top-of-mind
Managing social media engagement to attract and interact with potential clients
Our Real Estate Virtual Assistants are trained in industry-leading tools, including:
SkySlope – for transaction and compliance management
TREBB – for MLS access and property listings
ChatGPT – for AI-powered content creation, email drafting, and automated responses
Canva – for designing real estate flyers, brochures, and social media content
CRM platforms like Salesforce, Zoho, and HubSpot for lead management
Google Workspace and Microsoft Office for administrative tasks
A Real Estate VA allows you to focus on revenue-generating activities while they handle repetitive tasks. Hiring a VA is cost-effective because:
You avoid expenses like office space, benefits, and equipment
You pay only for the services you need, whether part-time or full-time
You gain efficiency by outsourcing administrative, marketing, and transaction tasks
Your business runs smoothly without interruptions, improving overall productivity
Yes! At Get Ninja, we provide flexible Real Estate Virtual Assistant services tailored to your needs. You can:
Choose a part-time or full-time VA based on workload
Assign specific tasks, from transaction coordination to lead follow-ups
Scale services up or down depending on market demand
Get a dedicated VA who understands your business goals and adapts accordingly
FAQ's
Frequently Asked Questions
Our FAQs section answers common questions about our real estate assistant services, helping you understand how we can support your business. From pricing and availability to specific tasks our assistants handle, we provide clear and detailed information. If you need further assistance, our team is always ready to help with personalized support.
