Streamline Your Mortgage Operations with a Dedicated Virtual Admin Assistant
In the fast-paced world of mortgage brokering and lending, administrative tasks can quickly pile up and take your focus away from closing deals and building client relationships. That’s where Get Ninja comes in. Our Mortgage Virtual Admin Assistants are skilled professionals who handle your day-to-day administrative workload—so you can focus on what truly matters: growing your business and serving your clients better.
Let Us Handle the Paperwork While You Focus on Closing Deals
Managing mortgage files, chasing documents, scheduling client meetings, and updating CRMs can be overwhelming, especially when you’re juggling multiple clients. Our Virtual Admin Assistants are trained in mortgage-specific workflows and understand the nuances of the lending process. Whether you’re a mortgage broker, loan officer, or part of a lending team, our VAs integrate seamlessly into your operations.
CRM and Pipeline Management
Your VA will update lead statuses, follow up on outstanding documents, and ensure nothing is missed in the sales process.
Appointment Scheduling and Calendar Coordination
Never miss a meeting again. Your VA can manage your calendar, book appointments with clients, and send reminders.
Document Collection and Compliance Checks
Let your VA follow up with clients for outstanding documents, ensure forms are completed properly, and check for compliance before submission.
Email and Communication Management
Your VA will handle general inquiries, prioritize important emails, and ensure prompt responses to client messages.
What a Mortgage Admin VA Can Do for You
Our Mortgage Virtual Admin Assistants provide critical behind-the-scenes support to keep your mortgage business organized and running efficiently. With their help, you can eliminate repetitive tasks, maintain compliance, and accelerate your response times.
They assist with document collection, data entry, email and calendar management, client communication, pipeline tracking, CRM management, and more. They’re also trained to work with common mortgage platforms and understand the importance of confidentiality and accuracy in the mortgage process.
Our Mortgage Admin Assistants Are Using More Than One Tool
They also work seamlessly with communication and scheduling tools like Outlook, Calendly, Slack, Zoom, and Microsoft Teams—ensuring that your business operations stay connected and on track. If you’re already using a proprietary platform or require training on something new, our VAs are flexible and fast learners, ready to adapt to your unique system.
Get started
Hire a Mortgage Admin Virtual Assistant for your Real Estate business today
Book a Free Consultation
Speak with our team to discuss your business needs, preferred working style, and the tasks you’d like your VA to handle.
Match with a Skilled Mortgage VA
We’ll handpick a VA with mortgage experience who fits your business goals and understands the tools you use.
Onboard and Delegate
Meet your VA, set expectations, and start assigning tasks. Our team is with you every step of the way to ensure a smooth onboarding.
Testimonial
Stealthy Support, Loud Praise – Client Success Stories
"Get Ninja has completely streamlined my business as a contractor. They handle scheduling, client follow-ups, and other admin tasks, allowing me to focus on my projects. Their service is reliable, efficient, and has made my work so much easier."
Contractor - Inspired to Build
"Get Ninja has been a lifesaver for my tattoo studio. They manage all our bookings, client inquiries, and even keep our social media active and engaging. I can now focus on my art while they handle the rest!"
Owner - Clieque Tatoo
"Get Ninja has made a huge difference in my real estate business. From managing my listings to scheduling showings and preparing reports, they take care of it all. Their support has helped me close more deals and regain valuable time!"
Real Estate Agent - Re/Max
"At 3 Magazine, we've been using Get Ninja for Virtual Assistant support, and our experience has been highly positive. This team has done an excellent job matching us with a VA who aligns with our specific needs, whether it's research, project support. or internal coordination. The level of responsiveness and efficiency has been impressive, making our workflows smoother and more effective."
3 Magazine
Working with Get Ninja has genuinely streamlined our operations. Our VA has become an integral part of our team — proactive, dependable, and always professional. The support we’ve received has allowed me to offload time-consuming tasks and focus more on strategy and growth. I wouldn’t hesitate to recommend your services to other business owners looking for reliable virtual support.
Business Operations Manager of South East Ventilation
Mortgage VAs are trained in the specific workflows and compliance standards of the mortgage industry. They understand industry jargon, tools, and the importance of document accuracy and client confidentiality.
Yes! While our VAs come trained in popular tools, they are flexible and fast learners. We’ll support any additional training you may require for your custom systems.
Absolutely. We offer flexible scheduling and can assign a VA to work in your preferred time zone for seamless collaboration.
You can communicate via email, Slack, Zoom, Microsoft Teams, or any platform you prefer. We tailor communication to your needs.
Yes. All our VAs sign strict confidentiality agreements and are trained in data security best practices. Your information is always protected.
FAQ's
Frequently Asked Questions
Our FAQs section answers common questions about our real estate assistant services, helping you understand how we can support your business. From pricing and availability to specific tasks our assistants handle, we provide clear and detailed information. If you need further assistance, our team is always ready to help with personalized support.
